Background:
The Department of Defense (DoD) required a technically sophisticated inventory solution capable of delivering real-time results during audits. PMM was tasked with inventory counts across over 200 military bases, managing simultaneous audits, and ensuring compliance with strict 98% accuracy requirements.
Challenges:
- Technical Demands: Real-time data sharing and offline functionality were critical due to unreliable internet connections.
- Logistical Complexity: Coordinating teams across 36 states to complete counts within fiscal year deadlines.
- Audit Compliance: Both PMM and government auditors needed access to synchronized, accurate data for side-by-side validation.
Solutions Implemented:
- EZTRAK Mobile App: Enabled real-time data tracking, with offline functionality to ensure continuous operation in remote areas.
- Barcode Technology: Standardized inventory tracking to maintain 98% or greater accuracy.
- Streamlined Logistics: Deployed over 15 employees per site, completing counts of up to 20,000 SKUs within 8 hours.
- Onsite Reporting: Delivered immediate cost reports and audit results before leaving each location.
Results:
- Accuracy: Achieved a 98.5% accuracy rate across all completed audits.
- Coverage: Successfully operated in 36 states, completing 97% of projects on schedule, with delays only due to emergencies.
- Efficiency: Reduced audit times by 25%, saving approximately $500,000 in operational costs.
